Travel Expense Records

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Travel Expense Records

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Travel Expense Records

You can claim travel expenses directly connected with your work. If your travel was partly private and partly for work, you may claim only the part that related to work.

Travel expenses you may be able to claim include meals, accommodation and incidental expenses incurred while travelling overnight for work, e.g. going to an interstate conference. Generally, if your travel does not involve an overnight stay, you cannot claim for meals even if you received a travel allowance.

Other travel expenses that you may be able to claim include air, bus, train, tram, and taxi fares, bridge and road tolls, parking and car hire fees.

To substantiate your claim, the records you need include receipts, invoices or other travel documents that prove your travel expenses (including meals and accommodation).

The table below summarises the records you need if you are claiming domestic or overseas travel expenses.

Domestic Travel Overseas Travel

Written Evidence

Travel Diary

Written

Evidence

Travel

Diary

Where a travel allowance is not received:

Travel less than six nights in a row
Travel six or more nights in a row

Yes

Where a travel allowance is received and the claim does not exceed the reasonable allowance amount:

Travel less than six nights in a row
Travel six or more nights in a row

Yes

Where a travel allowance is received and the claim exceeds the reasonable allowance amount:

Travel less than six nights in a row
Travel six or more nights in a row

Yes

Travel Expenses - Accommodation

	DATE	SUPPLIER	DESCRIPTION	AMOUNT ($)	SIGN
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
				TOTAL	$

Travel Expenses - Meals and Incidentals

	DATE	SUPPLIER	DESCRIPTION	AMOUNT ($)	SIGN
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
				TOTAL	$

Travel Expenses - Airfares, Hire Cars, Taxis

	DATE	SUPPLIER	DESCRIPTION	AMOUNT ($)	SIGN
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
				TOTAL	$

Disclaimer: This is not advice. Items herein are general comments only and do not constitute or convey advice per se. The information contained in this article is for guidance only and should not be relied upon without obtaining professional advice having regard to your specific circumstances.

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